Skip to main content

Sharing Files

You can share files and folders with your staff or with clients outside your business.

Share with a staff member (internal sharing)​

If a staff member has a Nextcloud account, you can share directly with them:

  1. Log in to https://files.YOUR_DOMAIN.woodhead.tech
  2. Right-click the file or folder → Share
  3. In the Search for users field, type their name or email
  4. Select them from the dropdown
  5. Choose their permission level:
    • Can view — they can see and download but not edit
    • Can edit — they can add, edit, and delete files in the folder
  6. Click Share

They'll get a notification and the shared folder will appear in their Nextcloud.

You can create a shareable link that anyone can use — no Nextcloud account required.

  1. Right-click the file or folder → Share
  2. Click + New share link
  3. Options:
    • View only — they can see and download but not upload
    • Upload only (File drop) — they can upload files but can't see what's there (useful for receiving documents from clients)
    • View and upload — full access to view and upload
  4. Set an expiry date (recommended — don't leave client links open forever)
  5. Optionally set a password for the link
  6. Click Copy link and send it to your client

Stop sharing​

To remove access:

  1. Right-click the file or folder → Share
  2. Click the X next to the person or link you want to remove
  3. Their access is removed immediately

See who has access to a file​

Right-click the file → Share — the sharing panel shows everyone who has access and what level of permission they have.

Tips​

  • Share folders rather than individual files when you're collaborating on a project — it's easier to manage
  • Set expiry dates on client links so they don't stay open indefinitely
  • Use File drop when you want clients to send you documents without seeing anything else

Questions?​

Email brandon@woodhead.tech.