Email Client Setup

You can use your business email in any standard email app. This page covers the most common options.

Your email settings (you'll need these for all setups):

Setting	Value
Email address	yourname@yourdomain.com
IMAP server	mail.YOUR_DOMAIN.woodhead.tech
IMAP port	993 (SSL)
SMTP server	mail.YOUR_DOMAIN.woodhead.tech
SMTP port	587 (STARTTLS)
Username	yourname@yourdomain.com
Password	Your mailbox password (from Brandon's handoff email)

tip

Your exact server address (the YOUR_DOMAIN part) was included in the handoff email. If you're not sure, email brandon@woodhead.tech.

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Outlook (Windows or Mac)

1. Open Outlook → File → Add Account
2. Enter your email address and click Connect
3. If Outlook doesn't auto-detect the settings, choose IMAP manually
4. Enter the IMAP and SMTP settings from the table above
5. Click Connect — enter your password when prompted
6. Your inbox will appear in the left sidebar

Outlook mobile (iOS/Android):

1. Open the Outlook app → tap your profile icon → Add Email Account
2. Enter your email address and tap Continue
3. Choose IMAP if prompted
4. Enter server settings from the table above
5. Tap Sign In

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Apple Mail (Mac)

1. Open Mail → Mail menu → Add Account
2. Choose Other Mail Account → click Continue
3. Enter your name, email address, and password
4. Click Sign In
5. If it fails to auto-detect, enter the IMAP/SMTP settings manually using the table above
6. Select Mail (and Contacts/Calendar if desired) → click Done

Apple Mail (iPhone/iPad):

1. Go to Settings → Mail → Accounts → Add Account
2. Tap Other → Add Mail Account
3. Enter your name, email, password, and a description
4. Tap Next — select IMAP
5. Fill in the incoming and outgoing server settings from the table above
6. Tap Next → Save

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Gmail App (Android or iPhone)

The Gmail app can send and receive from non-Gmail accounts.

1. Open the Gmail app → tap the menu (≡) → Settings
2. Tap Add account → Other
3. Enter your email address → tap Next
4. Choose Personal (IMAP)
5. Enter your password
6. For incoming server: use settings from the table above
7. For outgoing (SMTP) server: use settings from the table above
8. Tap Next → Next → give the account a name

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Thunderbird (Windows, Mac, Linux)

1. Open Thunderbird → click the menu (≡) → New → Existing Email
2. Enter your name, email address, and password → click Continue
3. Thunderbird will try to auto-detect settings — if it finds IMAP, confirm and click Done
4. If auto-detect fails, click Manual Config and enter:
   • Incoming: IMAP, server from table, port 993, SSL/TLS
   • Outgoing: SMTP, server from table, port 587, STARTTLS
5. Click Done

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Can't connect?

If you get a connection error or authentication failure:

1. Double-check the server address — it should be mail.YOUR_DOMAIN.woodhead.tech, not mail.yourdomain.com
2. Confirm your password is correct — try logging in at the webmail URL first
3. Make sure port 993 (IMAP) and 587 (SMTP) aren't blocked by your network or firewall
4. Email brandon@woodhead.tech if you're still stuck — include a screenshot of the error